Business Life Technology

Keeping Track 2

I’ve experimented with the best way to keep track of “stuff” for a long time and I have never settled into anything for even a semi-permanent time. Most of the time I drift between ¬†different programs as I try and find something that sticks with me.

I’m no closer right now, but I’ll go ahead and document what I am working with right now.

There are three categories of “things” in my life right now: tasks, lists, and projects. I’m using three different ways of keeping track of everything.

Tasks – Field Notes

I have Field Notes notebooks both at home and at work at Martin Luther College. The brand really doesn’t matter, but I use those notebooks to keep track of the little tasks I need to complete each day and to take stock of what I will need to complete right away the next day.

It really is that simple.

Lists – Reminders

I’ve settled on Reminders for now even after trying Clear for a week or so. Clear was cool, but Reminders really has three things going for it:

  • iCloud integration
  • shared lists
  • standard application

I use the iOS applications exclusively right now and share a list or two with my wife so she can have access to them on her phone. From there, I’m excited to get my hands on Mountain Lion so that I have access to those same lists on my Mac as well.

Projects – Things for Mac

I’m being very specific here. I’ve removed the iOS applications for the moment because they don’t serve any purpose when Things is used only for larger projects.

I keep three “Areas” for now and then add projects to each area so that I have some semblance of structure to what I am doing. I try to make sure I have a due date for every project and then add tasks into the project and work from there.

I’m not sold on this right now, but each category has its own special needs and I really don’t know if a single program can really beat any one of the above methods … but I’ll keep looking.